True or False - with a twist 

Keep in mind in order to earn credit - you have to explain every false answer and the explanation has to be correct - 

1.    The patient owns the original medical record. F the patient can ask for medical record copy but the original would always be in the system.

2.    The main way to enter information into an electronic medical record (EMR) is to use a scanner.

3.    Medical record files or filing rooms should always be locked when the office is closed. T

4.    Color-coded labels are used for alphabetic filing but not for numeric file systems.

5.    Outguides are placed where a paper medical record has been removed from the filing shelves.T

6.    If a numeric medical record system is used, the filing system is indirect. T

7.    In an alphabetic filing system, prefixes such as van, von, and de are the third filing unit.

8.    The medical record of a married woman is filed under her last name and her husband’s first name.

9.    In a terminal digit numeric filing system, the last group of two digits is the first filing unit.

10. The length of time that medical records must be retained can vary depending on the age of the patient.

Part 2 with a twist 

True or False

1.    The patient controls the information in the medical record and access to it.

2.    An EMR system is less expensive to initiate than a paper record system. F

3.    If shelving units are used to store paper medical records, folders with side tabs should be used.

4.    Use of a current year label helps identify inactive paper medical records.

5.    An outguide is placed in the individual medical record when removing papers to file new reports.

6.    In an alphabetic medical record filing system, the patient’s surname is the first filing unit. T

7.    If a business name includes an acronym, it is filed as if it were spelled out in full.

8.    Hyphenated names are indexed as one filing unit in an alphabetic filing system. T

9.    A numeric terminal digit filing system is commonly used in hospitals and large clinics. T

10. Medical records for minors can be destroyed 7 years after the record becomes inactive. False because you don’t know how old the minor would be